A. Support to Office Administration• Provide administrative assistance to ensure the efficient functioning of GCA operations. Including but not limited to: contracting service providers, assisting with travel arrangements, managing correspondence, arranging meetings and taking meeting notes, filing and asset management• Work as procurement focal point for GCA Dhaka Office and assist GCA Headquarters-based -Procurement-team in their operations.• Assist GCA Headquarters-based-Finance-team in processing payments to the vendors and service providers.• Maintain a monthly calendar of events relevant for GCA Bangladesh Work Program and keep it updated as well as maintaining an electronic filing system.• Prepare internal updates related to GCA Bangladesh program for the GCA weekly Newsletter.• Maintain regular communication with the Support Service and IT sections of the Department of Environment (DoE), under the he Ministry of Environment, Forest, and Climate Change (MoEFCC) as the host organization of GCA Dhaka Office.• Provide administrative support to GCA Regional Director Asia as and when needed.• Support the implementation of health and safety measures and risk assessments, collaborating with relevant program officers.• Assist with any unforeseen or urgent tasks as directed by the supervisor, ensuring the organization's evolving needs are addressed.B. Support to GCA Missions and visitors• Support GCA Missions to Bangladesh including CEO, Directors, Global Leads and other visitors from Headquarters.• Support GCA Dhaka office staffs in preparing for in-country field trips. a Support the hosting of visitors from Donor agencies, local partners, and respective Ministries at GCA Dhaka OfficeC. Support to Events Organization and Implementation• Help organize meetings, training, and events for the GCA Bangladesh Program providing practical support as needed.

• Supports all operational management processes and provides policy advice, and clerical and logistic support in the field of Personnel, Finances and Accommodation • Accurate pay roll services for local employees and residence staff (overtime, salary steps, bonus, etc)• Leave registration• Registration of sick leave• Is responsible for the contacts with the Ministry of Foreign Affairs concerning all official documents for expat staff like;• Tax exemption certificates• Permissions and clearance for import and export of goods and vehicles for diplomats• Residence permits• Registration, sale and purchase of diplomatic vehicles• Visa extensions• Local tax-free purchases• Cash transactions• Receiving, scanning and uploading invoices• Monitor, maintain records and provide oversight of budget and procurement activities, including liaising with suppliers and vendors.• Procurement of goods and services in line with Embassy policy to achieve value for money• Monitor (property) expat leases and prepare for timely renewals• Contact person for landlords of diplomatic staff• Keeps her-/himself updated about (internal ministry) rules and regulations in the field of personnel administration;• Takes decisions about the interpretation and implementation of regulations and whether they are being correctly applied;• Is able to think in solutions, bringing forward ideas, working methods and techniques;• Replaces the Operational Manager during absence.• Replaces the consular employee during absence. • Performs any other administrative task assigned that is deemed required.

-Undertake a range of administrative tasks to support business functions and day to day office operations including staff adherence to mobile & medical policies, local staff visa letters, customs clearance and courier services among others-Liaise with customers (both internal staff and external service providers), clarify customer needs and deal with their requests to support service/office management-Manage admin vendors on a day-to-day basis including gardeners, cleaners, caterers, car hire implant and travel implant among others -Support BSS management during ‘premises projects’ through day-to-day liaison with contractors -Manage British Council service apartments used for incoming visitor accommodation -Supervise stocks of stationery and general office items as well as arranging auctions as required -Act as a contact point for BSS vendors and suppliers in liaison with the Procurement team-Ensure all premises and UKA staff residences rents and utility bills are paid in a timely manner -Ensure all British Council offices, stores and UKA staff residence inventories are updated and properly managed in liaison with IKM lead -Manage UKA staff visas, accommodation, heavy baggage and transportation etc.-Ensure effective management of British Council mail services (local courier, DHL, GPO etc)-Assist Head of Facilities in the overall management of British Council estates including offices and UKA staff residences; working closely with the facilities management company and completing annual premises data returns-Act as a line manager for contracted Band 1 BSS staff -Act as the BSS Green Team focal point leading on EFT matters as required

- Bill Processing- Manage Support Staffs- Maintaining Courier service (e.g. DHL, Sundarban, etc.) & Mail Dispatch- Maintain different software (for monthly requisition, MC, mobile, vehicle, etc.)- Maintain surveillance system & security- Maintain attendance of all associates of corporate office electronically- Ensure premises maintenance and beautification- Maintain utilities & taking care of related issues- Maintaining land phone connections- Allocate & distribution of motorcycles and maintain inventory- Vendor management- Issue SC & receiving goods through SAP/SRM- Taking care of BRTA related issues- Process travel related issues- Maintain day-to-day routine administrative supports/services- Taking care of all Repair and Maintenance works of office premises- Take initiative in manager’s absence- Assisting in HSE project implementation- Pantry management first aid box management- Database management of motor cycle, sims, car etc. - Maintaining Reception, meeting rooms, prayer rooms, washrooms- Procurement & distribution of stationaries in all divisions- Taking care of mobile phone issues - Purchasing of Mobile SIM card, allocating among associates, maintaining database of all mobile connections, SIM replacement, reconnection, ownership transfer, activating IR, EDGE/3G, VAS, Team Tracker, etc.- Ensure regular purchasing of Generator fuel- Maintaining routine servicing & repair works of generator- Utility bill payment- Vehicle Tracking Service maintenance- Meal deduction calculation- Provision of bills- Cost allocation based on cost centers

-Administer HR-related documentation and maintaining employee records.-Assist in the recruitment process.-Set up interviews and issue relevant correspondence.-Counselling staff about any problems they may have, either at work or personally.-Performance appraisal and handling around 20 employees.-Attendance calculation, leave calculation and salary deduction.-Internship arrangement.-Issuing all kinds of HR related letters.-Employee overtime calculation and casual worker salary payroll.-Enforce rules regulations and initiate disciplinary actions as per company policy.-Process all problems and disputes in connection with the workers as per rules and practices of the company in consultation with the supervisor.-Inventory management of office equipment and office administration. -Office transport management.-Petty cash management.-Canteen management.