Jennifer Hegarty Email and Phone Number

Payroll Management:• Process payroll accurately and on time, ensuring compliance with federal, state, and local regulations.Maintain payroll records and ensure data integrity.• Address and resolve payroll-related issues or discrepancies.Benefits Administration:• Administer employee benefits programs, including health insurance, retirement plans, and leave policies.• Assist employees with benefits enrollment and inquiries.• Stay updated on benefits regulations and… Show more Payroll Management:• Process payroll accurately and on time, ensuring compliance with federal, state, and local regulations.Maintain payroll records and ensure data integrity.• Address and resolve payroll-related issues or discrepancies.Benefits Administration:• Administer employee benefits programs, including health insurance, retirement plans, and leave policies.• Assist employees with benefits enrollment and inquiries.• Stay updated on benefits regulations and trends to recommend enhancements.Compliance and Reporting:• Ensure compliance with all relevant employment laws and regulations.• Prepare and submit required reports related to payroll and benefits.• Collaborate with finance and accounting teams for financial reporting. Show less

A superwoman in your office- • Human Resources - Reviewing, coordinating & processing job requirements, posting open roles, tracking applicants, reformatting resumes, screening candidates, coordinating & scheduling interviews, managing onboarding tasks such as paperwork, orientation, and training.System Used: Ceipal, BreezyHR, Constant Contact, SuperOffice; Indeed• Legal Assistant - Conduct research on laws, regulations, and legal precedents relevant to cases or projects;… Show more A superwoman in your office- • Human Resources - Reviewing, coordinating & processing job requirements, posting open roles, tracking applicants, reformatting resumes, screening candidates, coordinating & scheduling interviews, managing onboarding tasks such as paperwork, orientation, and training.System Used: Ceipal, BreezyHR, Constant Contact, SuperOffice; Indeed• Legal Assistant - Conduct research on laws, regulations, and legal precedents relevant to cases or projects; Help manage cases by organizing and maintaining case files, scheduling meetings, and coordinating communication between clients, lawyers, and other parties involved in the case; Answering inquiries, providing updates on case status, and relaying messages between clients and attorneys.System Used: Slack, ClickUp, Docketwise• Web Research - Helping organizations make informed decisions by providing them with valuable insights gathered from the vast amount of information available online.System Used: Google, LinkedIn Sales Navigator, • Bookkeeping - Involves recording, organizing, and maintaining financial transactions for a business or organization to ensure that all financial records are accurate and up-to-date, which is essential for financial reporting and decision-making; Managing accounts payable and receivable; Assisting with budgeting and forecasting; Reconciling accounts; Generating financial reports.System Used: Quickbook, Quiken•Data Analysis - Examining, cleaning, transforming, and interpreting data to uncover insights, make informed decisions, and solve problems; Using various techniques and methods to understand patterns, trends, and relationships within datasets. Show less

• Assist in policy renewal process, open enrollment, finalizing client presentations for new business and renewal meetings, and gathering information related to underwriting, data analytics, marketing, and HR service through internal AssuredPartners departments and outside vendor partners. • Maintain relationships with carriers and initiate/coordinate meetings with carriers as needed. • Run or obtain reports from carrier systems • Enter accurate client information into agency… Show more • Assist in policy renewal process, open enrollment, finalizing client presentations for new business and renewal meetings, and gathering information related to underwriting, data analytics, marketing, and HR service through internal AssuredPartners departments and outside vendor partners. • Maintain relationships with carriers and initiate/coordinate meetings with carriers as needed. • Run or obtain reports from carrier systems • Enter accurate client information into agency management system and export data as needed. • Obtain necessary information to prepare for RFP; Distribute RFP to identified markets and ensure RFP deadlines are met by carriers. • Prepare all required client facing proposal and documents for the Account Executive and assist in tracking data, changes, and client specific information. • Actively engage in learning; study industry trends. Seek out self-directed learning to increase industry knowledge. • Maintain carrier updates and bulletins in a shared document environment. System Used: Employee Navigator, Flimp, Applied Epic, Dynamis, PaperWise, Ease, Paychex Show less

Overview: Working on this role involves strong understanding of HR policies and procedures, excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion. It’s a crucial role that supports the company’s employees and contributes to the smooth operation of the HR department.•Payroll and Benefits Administration: Serve as the primary point of contact for all matters related to payroll and benefits administration. Liaise with different… Show more Overview: Working on this role involves strong understanding of HR policies and procedures, excellent communication skills, attention to detail, and the ability to handle sensitive information with discretion. It’s a crucial role that supports the company’s employees and contributes to the smooth operation of the HR department.•Payroll and Benefits Administration: Serve as the primary point of contact for all matters related to payroll and benefits administration. Liaise with different departments, leaders, insurance broker and benefits providers to ensure accurate and timely processing of employee data. Respond promptly and professionally to employee inquiries regarding payroll, benefits, and other HR-related matters.•Employee Relations: Oversee the employee recognition platform and coordinate employee awards and recognition programs. Educate employees on benefits during new hire orientation, providing guidance on the enrollment process and general benefit questions.•Regulatory Compliance: Manage the 401k Retirement Plan coordination and conduct regular audits of 401k loan and contributions files during each payroll cycle. Process and maintain I-9 E-Verification for new hires and reverifications of employees who had name and/or status changes. Manage workers’ compensation claims administration, renewal, audit, and update of rate changes within HRIS. Ensure the accurate display of labor law posters for regulatory compliance.•Reporting and Coordination: Provide monthly reporting to the Finance Department including Employee Listings and PTO Accrual Liabilities. Handle invoices for approval and payment coordination. Run reports as needed to support HR and management decision-making processes. Show less

Overview: The responsibilities require a strong understanding of tax laws and regulations, excellent problem-solving skills, and the ability to handle sensitive financial information with discretion. This role is crucial in ensuring the company’s compliance with tax obligations and providing support to other departments in tax-related matters.•Liaising: Act as the main point of contact with taxing authorities, trustees, and other business units regarding tax bill requests, confirmation… Show more Overview: The responsibilities require a strong understanding of tax laws and regulations, excellent problem-solving skills, and the ability to handle sensitive financial information with discretion. This role is crucial in ensuring the company’s compliance with tax obligations and providing support to other departments in tax-related matters.•Liaising: Act as the main point of contact with taxing authorities, trustees, and other business units regarding tax bill requests, confirmation of receipt of payment, and payment listings.•Payment Processing: Handle complex payment processing, research, and other tax transactions. This includes disbursing escrow and corporate funds for timely payment of customer real estate tax bills and balancing tax disbursement amounts.•Data Management: Utilize spreadsheets and departmental databases to update information. Request tax information from internal and external customers.•Problem Solving: Review complex, time-sensitive tasks that require research and problem-solving skills. Respond with an appropriate sense of urgency to delicate issues.•Refunds and Recoveries: Accurately research and process refunded, returned, and/or stale-dated checks. Resolve tax issues to recover funds owed to the Tax Department by individuals, homeowners, other mortgage companies, and taxing authorities.•Team Support: Assist in providing back-up for others within the department on an as-needed basis.•Miscellaneous Duties: Perform miscellaneous duties as assigned or required. Show less

Executive Assistant to Head of Technology Management & Governance (Jun 2018 to Jul 2019)Executive Assistant to SVP Operations Planning & Support (Mar 2013 to Jun 2018)Executive Assistant to CTO (Aug 2008 to Mar 2013)Admin Assistant to Sr. Director Customer Care (Jul 2007 to Aug 2008)Admin Assistant to VP of IT (Mar 2007 to Jul 2007)Overview: The responsibilities of this role require strong organizational skills, attention to detail, and the ability to handle sensitive… Show more Executive Assistant to Head of Technology Management & Governance (Jun 2018 to Jul 2019)Executive Assistant to SVP Operations Planning & Support (Mar 2013 to Jun 2018)Executive Assistant to CTO (Aug 2008 to Mar 2013)Admin Assistant to Sr. Director Customer Care (Jul 2007 to Aug 2008)Admin Assistant to VP of IT (Mar 2007 to Jul 2007)Overview: The responsibilities of this role require strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This role is crucial in ensuring the smooth operation of the department and supporting other team members in their tasks.•Coordinating and integrating the overall administration of the department, including deploying streamlined processes and procedures, and providing support to team members, customers, vendors, stakeholders, and employees.•Managing the calendar with an optimized process for weekly schedule management, including prioritizing critical meetings/appointments, resolving timing conflicts, coordinating with relevant internal and external entities, booking meeting rooms, arranging agendas, ordering catering, and attending meetings where appropriate.•Participating in the budget process, including planning, consolidation, account reconciliation, and the timely handling of bills with internal and external customers/vendors.•Ensuring quality control of high-level and confidential presentations, maintaining databases, and producing reports.•Providing complex administrative support to multiple teams, including receiving and distributing incoming mail, drafting responses, sourcing and ordering office equipment, processing expenses for executives and managers as required, and managing, reviewing, creating, and maintaining files of forms, contact lists, reports, and other materials.•Taking responsibility for designing and executing projects, such as the annual engagement plan of activities for the department and innovation ideas. Show less

Overview: These responsibilities require strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This role is crucial in ensuring the smooth operation of the department and supporting other team members in their tasks.•Supplier Evaluation: Research and assess suppliers based on various factors such as price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and… Show more Overview: These responsibilities require strong organizational skills, attention to detail, and the ability to handle sensitive information with discretion. This role is crucial in ensuring the smooth operation of the department and supporting other team members in their tasks.•Supplier Evaluation: Research and assess suppliers based on various factors such as price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and reputation. Discuss defective or unacceptable goods or services with staff, users, and vendors to determine corrective action. Evaluate vendor performance on a quarterly basis.•Record Maintenance: Maintain and review computerized or manual records of items purchased, costs, delivery, product performance, and inventories.•Financial Transactions: Handle money transactions such as collecting and disbursing monies and/or other negotiable items. Compute figures to determine balance, verify that transactions are correctly recorded in various ledgers, including the day book, suppliers ledger, customer ledger, and general ledger. Process accounts receivable and payable, manage invoices, and handle cash trasactions.•Price Analysis: Analyze price proposals, financial reports, and other data and information to determine reasonable prices.•Document Management: Establish an effective filing system for important and confidential documents for future references. Consistently read and understand emails and other communications for effective support to the organization. Notify concerned attendees in advance of any scheduled meetings, follow-up and forward any reports required by the Managers from Engineering and technical staffs.•Project Coordination: Coordinate and manage all phases of projects/programs from order confirmation, inventory control, purchasing, production, delivery, and invoicing. Show less

Overview: This role requires strong communication skills, the ability to manage complex processes, and the capacity to coordinate effectively with both internal teams and external customers.•Customer Relations: Regularly meet with customers to manage accounts with the objective of achieving high customer satisfaction. This involves actively listening to their concerns, providing resolutions to conflicts, making decisions, and effectively communicating areas for improvements. Initiate… Show more Overview: This role requires strong communication skills, the ability to manage complex processes, and the capacity to coordinate effectively with both internal teams and external customers.•Customer Relations: Regularly meet with customers to manage accounts with the objective of achieving high customer satisfaction. This involves actively listening to their concerns, providing resolutions to conflicts, making decisions, and effectively communicating areas for improvements. Initiate various marketing strategies to maintain good relationships with customers, such as customer engagement activities and offering discounts or credit to return.•Process Management: Maintain a database of Work in Process (WIP), regularly revise and update centralized reports using the JD Edwards ERP system. Create reports monitoring output, operators’ evaluation/performance, quality control and audit findings, corrective actions, and implementations. Disseminate instructions, target objectives, new device requirements, and other process specifications needed in the assembly line.•Team Coordination: Regularly meet with the operations team – engineering, quality control, production, & customer representatives for all assembly feedback/quality problems in the line. Formulate corrective actions and make guidelines to help operators avoid repeated errors and problems. Assist effectively in running the production line through proper balancing of workload against manpower, ensure to meet production weekly shipment targets. Monitor programs from initiation to delivery. Show less