Process new/rehired temporary faculty salary transactions for new/rehired lecturers, student employees,Librarians, Substitutes, Coaches and Counselor appointments/contracts, separations, and leaves.Collaborates with Faculty Affairs Administrative Analyst to review and confirm data accuracy, process department chair, tenure track faculty salary transactions. FA representative for responding to questions from departments and colleges regarding lecturer recruitments for appointments and salary.Faculty Salary Range Elevation and Additional Employment Transactions - Maintain record of lecturers eligible for salary/range elevation. Work with Senior Compensation Analyst to prepare and distribute announcements regarding Salary increases/range elevation. Check faculty salary increases/range elevation applications for compliance and accuracy and process approved applications for pay. Track and process additional employment transactions in accordance with the additional employment policies (HR202-15 and CSU Article 36).Customer Service Contact for colleges and Departments - Act as faculty affairs representative to faculty. Provide timely response to call and email questions from colleges, departments, and individual faculty members regarding summer session, temporary lecturer entitlements and appointments, and other issues within the scope of the position. Respond to general compensation related requestsSummer appointment/contract processing and data reporting - Under the direction of the Sr. Compensation, enter, analyze data in summer session HR system. Generate and distribute contracts. Track changes to the schedule and provide revised contracts as needed; receive signed contracts and confirm signatures for approval to pay.Collaborate with FA Admin Coordinator on tenure track and department chair appointments. Assist with reporting and analyzing compensation data via PeopleSoft. Produce and maintain current and historical reports for management review upon request.

• Plan, execute, and deliver independent administrative and analytical studies that provide insights to the Dean, Associate Deans, and other offices.• Collect, organize, and analyze data from diverse sources including student, faculty, and staff records, Institutional Research, CMS, and other universities' databases. Establish and maintain a repository for storing raw data and final reports.• Apply statistical analysis, research methods, and specialized software applications to generate useful statistical reports, conduct advanced spreadsheet analysis, and prepare descriptive, analytical, and evaluative content to aid departments and college administrators in decision-making.• Develop dashboards, update, and improve statistical reports, conduct advanced spreadsheet analysis to provide accurate revenue and expense projections for summer COB courses, analyze problems, evaluate proposed policy changes, and provide recommendations.• Respond to requests for reports and statistical data from departments, program offices, and other COB offices, and tailor existing reports or create new ones to meet their needs.• Organize and prioritize multiple statistical reports and analysis projects to ensure timely completion.• Maintain complex databases for tracking information and reporting purposes.• Perform administrative, technical, and analytical duties related to curriculum, catalog edit, and standard course outline processes, establish internal deadlines, and disseminate information to departments and appropriate committees.• Establish and maintain effective working relationships with the Curriculum Office, Undergraduate Program and Graduate Program committees, and other offices.• Analyze COB curricula, make recommendations on needed catalog changes, present recommended changes to the committees, monitor all curriculum changes to ensure they followed university and college policies, and train department staff on the curriculum process, guidelines, and online processes.

Department office management: Communicate, train and implement policies and procedures from University, local, state and federal regulations. Responsible for reserving rooms for weekly events, fundraising, scholarship lunches and alumni events.Budget and Fiscal Records: Prepare requisitions for lab and office supplies. Department contact for procurement with University credit card. Responsible for monthly credit card reconciliations. Department Coordinator responsible for monitoring various funding sources. Department timekeeper responsible for collecting new hire documentation, new faculty/student orientations, time entry and employment contracts. Scheduling: Academic Coordinator responsible for scheduling department classes for the year, as well as faculty office allocations for the year. Issue permits using University software.Communication: Department communications lead responsible for relaying Department & University policy in a clear and effective manner. Department lead for communications with visitors/students & Faculty. Prepare emails, flyers, forms, job postings and other documents maintain document accessibility. Coordinate with facilities for telephone and internet installation. Personnel: Member of the hiring committee and department coordinator responsible recruitment process, maintaining communication with potential faculty throughout the process to ensure policies and procedures.

Serve as Administrative Support Coordinator (ASC) for special College of Business (COB) programs that are housed in the Dean’s Office including International Business, Legal Studies in Business, Honors, and Internship courses.Coordinate various academic operational processes in the college, including faculty and lecturer evaluations, committee membership and elections, SPOT evaluations, faculty office allocations, part-time lecturer job postings, standard course outlines, and scholarship administration.Serve as college-level scheduler, coordinating class scheduling and registration processes across departments and programs. Develop and maintain college guides on university and college policies and procedures. Provide orientations and trainings on academic operations for the college faculty and staff.Manage the Associate Dean for Administration’s schedule and correspondence, and provide administrative support to the Associate Dean.

• Led a team of 5 student workers by organizing and implementing new imaging system and processes. Reduced indexing backlog by 500 % in 12 months• Trained 40+ Admissions, Counseling and Evaluators on indexing procedures and research• Provided customer service for 30,000+ students, alumni & schools for all incoming and outgoing transcripts• Received transcripts via email, Credential Solutions, Parchment, National Student Clearinghouse and via mail for 30,000+ • Assisted with Petitions and Evaluation processes when needed• Provided Front Counter support when needed

• Assisted EM Systems team with Enrollment Reporting System Applicants reports, Enrollment Reporting System Degree report, Enrollment Reporting System Student report and all error reports for 35,000+ students• Revised Admissions Cal State Apply PowerPoint presentations with updated information for 2019• Assisted with Transfer Confirmation Worksheets for Acceptance and Denials for 34,000+ transfer students• Assisted with Almost Alumni Freshman Fair, a student outreach program focused on retention for 1000+ students

• Provided customer service for 30,000+ students, alumni & schools for all incoming and outgoing transcripts• Received transcripts via email, Credential Solutions, Parchment, National Student Clearinghouse and via mail for 30,000+ • Assisted with Petitions and Evaluation processes when needed• Provided Front Counter support when needed

• Managed and maintained VP’s schedule• Made travel arrangements for VP• Prepared invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software• Coordinated and directed office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid VP• Prepared agendas and made arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings

• Processed and issue employee paychecks and statements of earnings and deductions• Computed wages and deductions, and enter data into computers• Reviewed time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies• Compiled employee time, production, and payroll data from time sheets and other records• Processed paperwork for new employees and entered employee information into the payroll system