Executive Assistant To The Chief Operating Officer
Washington, District Of Columbia, United States
Managed and prioritized schedules for multiple executives at once to ensure constant focus on strategic issues and advancement of priorities. Email management, received calls and visitors, track RSVPs and professional engagements. Safeguard confidentiality of communications and documentation. Prepared memos, emails, policy letters, and record and distribute meeting minutes to directorates. Provided a variety of accounting activities such as managing executive travel budget of $250K/year, travel expense reports, and account payments accurately and on time. Coordinated complex domestic and international travel exceeding 50 trips/year to 30+ countries. Areas of emphasis included: itineraries, points of interest, key meetings, accommodations, international and Embassy access, passport/visa management, vaccination requirements, security and available for on call, rapid response to changes. Collaboration with Foreign Dignitaries, Ambassadors, Congressional Members, and Executives from multiple Departments and Agencies to include State, DOD, FBI, FAA, DHS, and FEMA. Advised executive management on operational matters, tasks, and initiatives; provided sound insight to support the decision-making process by maintaining up-to-minute knowledge of operational activities and priorities.
