Krista Swan Email & Phone Number

Calgary, Ab, Ca

Calgary, Ab, Ca

Calgary, Alberta, Canada

Calgary, Alberta, Canada

•Coordinated day-to-day activities for both VP and Directors.•Calendar management for VP and Directors in MS Outlook.•Travel arrangements for VP, Directors and Managers using Concur while adhering to policy and budget requirements to optimize scheduling.•Collaborated with team members to implement cost-savings initiatives resulting in savings of $100 million.•Reduced office supply costs by 10% each year.•Preparation of expense reports for 12+ people using Oracle.•Proficient in Workday, OneDrive, SharePoint & MS Office Suite.•Effectively creating PowerPoint presentations and presenting “Safety Moments” to emphasize company values and safety practices.•Orchestrated seamless event planning and organization for both on-location and off-site engagements.•Acted as a single point of contact for meeting rooms/venue, catering, and AV equipment.•Performed multi-floor seating chart planning and execution with the Real Estate team to increase collaboration and team efficiency.•Managed the coordination of new hire employees with office allocation and set-up to support onboarding.•Building and establishing positive relationships with colleagues to ensure trust.•Participating in Enbridge Volunteer initiatives such as preparing lunches for The Drop-in Centre and cleanup activities with CUPS.

Calgary, Alberta, Canada

• Maintaining SAP employee information and compiling ad-hoc reports as needed, assisting with auditing the integrity and consistency of Global HR data.• Managing the shared Global HR email inbox and providing fast and courteous responses as well as distributing incoming and outgoing tasks based on priority and urgency.• Maintaining and coordinating the Global Service Recognition Awards and Retirement Program for the entire company population worldwide. (Canada, USA, Mexico, Brazil, Bolivia, Argentina, UAE & Malaysia)• Managing the Global HR Recognition Program database for accuracy.• Reporting Global HR Travel expenses by collecting travel expenses from around the world to reduce costs and ensure travel compliance was being adhered to.• Creating and maintaining documents in HR SharePoint site.• Participating with company initiatives such as volunteering at Camp Kindle, Christmas adopt-a-family and Children’s Christmas party.

Calgary, Alberta, Canada

• Providing administrative assistance and organizational support to the Human Resources and SCM team.• Calendar management in MS Outlook.• Time and vacation management for 30+ people.• Creating Microsoft Word, PowerPoint, Excel, and Visio documents.• Committed to continuing education and maintaining professional development.• Coordinating and booking travel arrangements both international and domestic.• Event planning and organization both on location and off-site.• Completing monthly expense reports for 10+ people.• Creating, editing, and maintaining organizational charts.• Preparing meeting agendas.• Managing the coordination of new hire employees with office allocation and set up.• Tracking and coding invoices.• Set up and take down board rooms and presentation equipment.• Office management; ordering of supplies, printer maintenance and ink ordering.• Providing reception coverage for the main office receptionist when needed.• Providing mail room coverage for the company when needed.• Assisting the teams with photocopying, filing, mail distribution and delivery of documents.• Coordination of Christmas volunteer initiatives with organizations such as CUPS and The Mustard Seed.