Marelize Smit Email & Phone Number

Midrand, Gauteng, South Africa

Centurion

SCW Turnkey Projects (Pty) Ltd:- Customers: On Pastel load new customers, quote, pro-forma invoice, invoice and credit notes, weekly age reports, send monthly SLA invoices, send monthly statements, follow up on outstanding payments- Suppliers: On Pastel load new suppliers and inventory items, setup inventory groups to reflect sales and cost of sales on income statement per Customer Category, order stock, arrange delivery or collection of stock, load supplier invoices and credit notes, monthly recons of supplier accounts, load payments for suppliers- Load and recon of Bank Statements- Compile monthly Financial Pack- Assist outsourced Auditor with compilation of Annual Financial Statements- Journals for opening and closing balances- SARS bi-monthly VAT submissions, Provisional Tax submissions, yearly Income Tax submission and renewal of Tax Clearance (Pin) - Annual CIPC payment- Annual BEE Certificate Renewal- Annual Letter of Good Standing Renewal- Petty Cash- Calculate and load annual budgets (create new GL codes where required)- Recon of loan accounts for Security & Communications Warehouse (Pty) Ltd- Complete and submit Tender Documents- New Projects: Check to make sure all quotes are correct and match the budget for the new project, put together a cash flow for the project and request extended payment terms/apply for accounts with suppliers to assist cash flow until we receive first payment from client, arrange insurance for the site, if Guarantees are required get that in place, pay deposits/COD for stock and labor, submit progress claims to contractor/employer, invoice when Payment Advice received, recon and finalize project with Quantity Surveyor and sign Final Account to receive retention held on project- Monthly calculate commission for sales people per project- Support Call Outs: Invoice customer once job card received for call out, pay installer when payment received from client, close call out ticket on osTicket

SCW Training Academy (Pty) Ltd:- Email, website, LinkedIn, telephonic and walk in assistance with training enquiries and registration- Booking students for training and making sure they meet the minimum requirements to attend training- Maintain customer database - Import contact information from customer database into Everlytic and compile a mailshot to send out to all SCW Training Academy contacts containing our schedule and prices for the upcoming month’s training- Increase our training prices annually and update the price list and website with the new prices- Compile the training schedule end of each year for the following year and get the trainers and management to sign off the new schedule- Upload new training schedule onto the website calendar- Monthly purchase of groceries for the SCW Training Academy- Printing and binding of manuals used for training- Printing of tests, certificates and cards for training- Designing new certificate layouts used for product training- Arrange with Marketing department for product marketing packs to be given to all students attending training- Arrange accommodation for outsourced trainer - Arrange catering for training- Open the Training Academy and greet students as they arrive- Ensure that the asset register for the Training Academy is up to date- Quoting and Invoicing for SCW Training Academy- Reporting on monthly training enquiries received plus the sales generated by the SCW Training Academy- Report any maintenance work that needs to be done in the Academy - Making sure the Academy is clean and neat at all times- Arrange with students to come re-write tests when they have failed - Arranging staff training SCW Turnkey Projects (Pty) Ltd:- Complete and submit vendor registration- Monthly order of stationary - Invoice clients for payment- Compiling the Weekly Leave Summary for Projects, Training and Technical Departments- Manage the Petty Cash when manager is on leave

- Testing, Installations, Training and Registrations of all Letsap Software

- Doing Bank Reconciliations for the Debtors Department

Bcom, Business Management

Education record