Maureen Donovan Email & Phone Number

•Supported domestic and international employees including: CEO; VP Finance; VP, HR; VP, Sales; Marketing Team, IT and Quality Assurance Groups. •Scheduled candidate interviews and managed applicant tracking system.•Updated employee list.•Liaison to building management.•Coordinated weekly corporate conference call among five offices.•Coordinated monthly Board of Director meetings.•Processed monthly expense reports for CEO, Sales and Product & Alliances executives.•Prepared Visa documentation for employees traveling overseas.•Managed office security system.•Managed travel calendar for all domestic and international employees.•Made travel arrangements, reserved conference rooms, scheduled meetings and conference calls through outlook calendar.•Greeted customers and clients. •Phones, typing, filing, faxing, scanning, emailing, distributed and sent out daily mail, prepared packages for FedEx, daily cleaning of kitchen, maintain and ordered kitchen and office supplies.•Supported the team with special research projects.

•Assisted CFO, CEO, Sales, Marketing and Engineering employees.•Liaison in the implementation and organization of office move. Communicated and coordinated with movers and vendors.•Liaison to building management.•Worked with highly confidential paperwork and contracts. •Prepared and faxed new hire/termination paperwork. •Calculated monthly payroll and PTO.•Processed weekly expense reports for CFO and CEO and monthly expense reports for Sales employees. •Reconciled monthly bank statements, phone and Amex bills. Entered data of all monthly bills via QuickBooks.•Coordinated lunch functions.•Managed office and kitchen needs.