Paula Lewis Email & Phone Number

New York, United States

Greater New York City Area

• Process wire and check requisitions for company expenses.• Scanning, faxing and copying for Claims department.• Set up video conferencing for Actuarial department.• Schedule and coordinate meetings for department.• Process legal bills from outside vendors.• Reconcile all travel expenses for upper management.• Process and review agent onboarding contract requests.• Appoint agents/corporations in various states using Compliance Management System (Sircon).• Training temps on LSP and coordinating on projects. • Help flow of over 200 agent contracts.• Requesting background checks for agents using General Information Services (GIS).• Sending out emails welcoming agents to company. • Provides general administrative and clerical support for management.• Front desk receptionist backup.

Greater New York City Area

• Provided general administrative and clerical support including mailing, scanning, faxing and copying for management.• Managed shared calendar for department and resolved any administrative problems.• Maintained account/client profile information in the Salesforce/CRM database.• Answered calls from clients and forwarded appropriately.• Prepared and modified documents including correspondence reports, drafts and memos.• Scheduled and coordinated meetings, appointments for department.• Arranged domestic and international travel, hotel arrangements, car service and processed expense reports.• Ordered breakfast/luncheons and maintained office supplies for department.

Greater New York City Area

• Responsible for all registration matters concerning branch offices and managers as well as all corporate filings on behalf of Merrill Lynch and its subsidiaries.• Insured that all registered personnel within the Firm adhere to federal, state, and industry rules and regulations in cooperation with the Compliance area.• Coordinated daily communications with various regulatory agencies such as the Securities and Exchange Commission (SEC), The National Association of Securities Dealers (NASD), the National Futures Association (NFA), the New York Stock Exchange (NYSE), the American Stock Exchange (AMEX), and several state securities offices throughout the United States.• Managed questions and requests from various firm branch offices through telephone calls, e-mail messages, and other forms of written correspondence.• Advised branch office management of required industry forms and standards for both securities and commodities registrations on both the corporate and individual levels.• Maintained firm files and records via internal database systems and regulatory systems such as the Central Registration Depository (CRD).

Responsible for all registration matters concerning branch offices and managers as well as all corporate filings on behalf of Merrill Lynch and its subsidiaries.Insured that all registered personnel within the Firm adhere to federal, state, and industry rules and regulations in cooperation with the Compliance area.Coordinate daily communications with various regulatory agencies such as the Securities and Exchange Commission (SEC), The National Association of Securities Dealers (NASD), the National Futures Association (NFA), the New York Stock Exchange (NYSE), the American Stock Exchange (AMEX), and several state securities offices throughout the United States.Managed questions and requests from various firm branch offices through telephone calls, e-mail messages, and other forms of written correspondence.Advised branch office management of required industry forms and standards for both securities and commodities registrations on both the corporate and individual levels.Maintained firm files and records via internal database systems and regulatory systems such as the Central Registration Depository (CRD).Compliance Department -Third Party Processing Secretary

Greater New York City Area

• Prepared and finalized numerous form letters for ten compliance analysts daily.• Screened and directed phone calls for supervisor and compliance analysts.• Researched file and case information on internal database system for the department.• Ordered files, distributed faxes and mail accordingly.• Processed time sheets & distributed paychecks for employees throughout the department.• Dealt highly with confidential documents and reports with maximum discretion.• Arranged domestic and international travel and hotel arrangements.• Managed and coordinated busy calendar, all meetings, luncheons and conference calls.• Worked independently on multiple projects with minimum supervision.• Ability to prioritize work load.