Center City Development & Operations - Special Events Division-Support & coordination of City Services for major special events-Permitting & coordination of Downtown Parks & Plazas-Procession permitting-Dockless Vehicle Research, Analysis, Regulation & Permitting-Downtown Activation & Programming-Community Engagement

Member of the Legal Operations Team with various roles including; department event planning and training programs, analysis of complex legal data, developing statistical recommendations, researching synergies within Legal Operations Department, coordination of functional company-wide projects to improve processes, effectively maintaining positive vendor relationships, reporting on value creation with department, coordination of department internal communication, training of internal… Show more Member of the Legal Operations Team with various roles including; department event planning and training programs, analysis of complex legal data, developing statistical recommendations, researching synergies within Legal Operations Department, coordination of functional company-wide projects to improve processes, effectively maintaining positive vendor relationships, reporting on value creation with department, coordination of department internal communication, training of internal applications, budget development & reporting, preparation and proof reading of written reports and presentations, and Legal contract coordination. Show less

Identifies and maintains files on organizations with potential for utilization of City facilities.Establishes and maintains contact with representatives of local civic groups and organizations to create and maintain their interest in special activities.May prepare and give presentations to individuals and groups, which illustrate the desirability of City facilities for holding large special events.Establishes and maintains the administrative… Show more Identifies and maintains files on organizations with potential for utilization of City facilities.Establishes and maintains contact with representatives of local civic groups and organizations to create and maintain their interest in special activities.May prepare and give presentations to individuals and groups, which illustrate the desirability of City facilities for holding large special events.Establishes and maintains the administrative procedures and files to accomplish and maintain records of scheduled and projected activities.Develops programs for utilization of City facilities for varied revenue producing activities in space available.Represents the City in supervision of special activities.Works with Public Relations Manager to develop media contact, draft and distribute news releases, and prepare reports after each event.Performs related duties and fulfills responsibilities as required. Show less

Performs a wide variety of complex and responsible secretarial and administrative duties for City Manager's Office.Screens calls, visitors, and mail; responds to sensitive requests for information and assistance; and resolves citizen concerns and complaints.Interprets policies, procedures, laws, and regulations in response to inquiries and complaints; and refers inquiries as appropriate.Initiates and maintains a variety of files and records for… Show more Performs a wide variety of complex and responsible secretarial and administrative duties for City Manager's Office.Screens calls, visitors, and mail; responds to sensitive requests for information and assistance; and resolves citizen concerns and complaints.Interprets policies, procedures, laws, and regulations in response to inquiries and complaints; and refers inquiries as appropriate.Initiates and maintains a variety of files and records for information related to the assigned office; and maintains manuals and updates resource materials.Prepares and maintains accurate records of personnel related paperwork, including requests for leave, changes of status, and personnel requisitions; assists in the preparation of employee performance appraisals; and prepares payroll.Independently responds to letters and general correspondence of a routine nature.Makes travel arrangements; maintains appointment schedules and calendars; and arranges meetings, conferences, and civic functions.Researches, compiles, and analyzes data for special projects and various reports. Show less

Performs a wide variety of complex and responsible secretarial and administrative duties for assigned department director.Screens calls, visitors, and mail; responds to sensitive requests for information and assistance; and resolves citizen concerns and complaints.Interprets department policies, procedures, laws, and regulations in response to inquiries and complaints; and refers inquiries as appropriate.Initiates and maintains a variety of files and… Show more Performs a wide variety of complex and responsible secretarial and administrative duties for assigned department director.Screens calls, visitors, and mail; responds to sensitive requests for information and assistance; and resolves citizen concerns and complaints.Interprets department policies, procedures, laws, and regulations in response to inquiries and complaints; and refers inquiries as appropriate.Initiates and maintains a variety of files and records for information related to the department director's office; and maintains manuals and updates resource materials.Prepares and maintains accurate records of personnel related paperwork, including requests for leave, changes of status, and personnel requisitions; assists in the preparation of employee performance appraisals.Independently responds to letters and general correspondence of a routine nature.Makes travel arrangements; maintains appointment schedules and calendars; and arranges meetings, conferences, and civic functions.Researches, compiles, and analyzes data for special projects and various reports and may assist in compiling information for City Council agenda packets.Orders and maintains office supplies.Monitors fax and copier machines and printers and recommends and arranges necessary maintenance.Provides staff support to division heads as needed and relieves and fills-in for support staff as necessary.Serves as Board Liaison to Cultural Arts Board - Agenda Preparation and Posting, Minutes Preparation and New Member Orientations. Show less

Performs legal assistant duties related to real estate transactions for the General Legal Counsel.Takes and transcribes a variety of correspondence and legal documents, including resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements.Takes minutes during various meetings.Prepares and processes correspondence, legal papers, and documents requiring knowledge of legal format, terminology, and procedures.Maintains… Show more Performs legal assistant duties related to real estate transactions for the General Legal Counsel.Takes and transcribes a variety of correspondence and legal documents, including resolutions, ordinances, legal opinions, contracts, briefs, leases, and agreements.Takes minutes during various meetings.Prepares and processes correspondence, legal papers, and documents requiring knowledge of legal format, terminology, and procedures.Maintains litigation calendars and records follow-up trial dates, action dates, and deposition of cases.Interprets policies, procedures, laws, and regulations in response to inquiries and complaints and refers inquiries as appropriate.Researches, compiles, and analyzes data for special projects and various reports.Indexes and files legal documents, correspondence, and reports.Compiles and assembles various legal materials, form files, and other sources for the legal department in providing legal assistance and in preparation of other legal documents and opinions.May notarize documents for assigned attorneys, including documents needed for litigation, EEOC affidavits, lost paychecks, and deposits. Show less