Shezell Mathis, Capm Email & Phone Number

Washington, District Of Columbia, United States

 Support the SVP's daily calendar, organizing internal and external meetings and appointments, managing the associated logistics, and resolving scheduling disputes. Assist with the creation of agendas or any supplemental documentation, such as PowerPoint presentations or first outlines. Keep track of unfinished projects and make sure that deadlines are honored. Manage the SVP's external responsibilities, which includes arranging all… Show more  Support the SVP's daily calendar, organizing internal and external meetings and appointments, managing the associated logistics, and resolving scheduling disputes. Assist with the creation of agendas or any supplemental documentation, such as PowerPoint presentations or first outlines. Keep track of unfinished projects and make sure that deadlines are honored. Manage the SVP's external responsibilities, which includes arranging all travel-related details (airline, accommodation, transportation), as well as maintaining expense records and paperwork.  Manage the Senior Vice President's IT tickets to make sure local issues and requests are processed promptly. Serve as the daily point of contact between the building management office and the landlord. Manage office moves working with the building to receive deliveries, coordinating with various departments and managers, etc. as necessary. Assist with project management for office improvements, and furniture installation or removal. Conduct unplanned walkthroughs of the office suite and compile a list of any necessary repairs, cleaning, and building maintenance, including those for the carpet and other flooring, janitorial services, and equipment upkeep. Ensure that the suite is kept tidy, functioning, and secure. Coordinate with Human Resources to manage the documentation for onboarding of the newly hired employees.  Establish and preserve connections with vendors. Maintain service agreements for furnishings and equipment and arrange for replacements or repairs as necessary for offices and workstations. Show less

Washington, District Of Columbia, United States

-Provide direct support to the Senior Vice President Medical Affairs Office and Chief Medical Officer. -Manage the calendar with the ability to make and cancel appointments based on CMO’s preferences, priorities and commitments. -Serve as Office Manager for the Department of Medical Affairs and coordinate the administrative support staff for multiple clinical and administrative leaders within the department.

Washington, Dc Metro-Area

 Accomplishment: As an Executive Assistant for the government, provide professional support in, but not limited to, all related executive administrative activities required by U.S. Government departments and divisions.  Maintain an appointment calendar and facilitates coordination for leadership to attend meetings and other functions. Handle a wide range of administrative and executive support-related tasks (e.g. Advocacy Mailbox) Implement specialized duties with responsibility… Show more  Accomplishment: As an Executive Assistant for the government, provide professional support in, but not limited to, all related executive administrative activities required by U.S. Government departments and divisions.  Maintain an appointment calendar and facilitates coordination for leadership to attend meetings and other functions. Handle a wide range of administrative and executive support-related tasks (e.g. Advocacy Mailbox) Implement specialized duties with responsibility for processes, projects, questions, and challenges within the department.  Participate in recurring program activities within the department; identify, analyze, and recommend solutions to problems or issues; and evaluate and advise on the procedures for providing executive administrative support systems such as payroll management validation, communications, forms, files, and documentation. Review and summarize miscellaneous reports and documents. Participate in the weekly MS Teams Webex meetings within the department of Human Resources. Prepare a weekly Activity Report to the Director of Services. Maintain standard operating procedures (SOPs) for the department of Human Resources and Services. Provide professional customer care services support to the Regional Operations Agencies Offices Show less

Silver Spring, Maryland

 Provided administrative support to the Pharmacy Director of Clinical Services and the Vice President of the Pharmacy Department & Therapeutics Services. Managed the Director's calendar, commitments, travel, meetings, and speaking engagements.  Processes travel-related expenses and invoices. Drafted written communications to staff on behalf of the Director. Assisted with the coordination and completion of projects (e.g., pharmacy applications for Drug Enforcement… Show more  Provided administrative support to the Pharmacy Director of Clinical Services and the Vice President of the Pharmacy Department & Therapeutics Services. Managed the Director's calendar, commitments, travel, meetings, and speaking engagements.  Processes travel-related expenses and invoices. Drafted written communications to staff on behalf of the Director. Assisted with the coordination and completion of projects (e.g., pharmacy applications for Drug Enforcement Administration (DEA) certificate and Controlled Division Substance (CDS) permits). Coordinated pharmacy vendors in-services and residency graduation ceremonies which included room reservations, arranged meeting places, scheduled meetings on staff calendars, placed vendor orders, and prepared materials. Managed the coordination of pharmacy in-services while collaborating with other university departments for courses and programs offered to approximately 120 students. Maintained and updated 140 employee personnel files for pharmacy related certications.  Provided system access to various colleges of pharmacy residents, students of Howard University, University of Maryland, Shenandoah University, and Kaiser Permanente Transitional Care Team-Pharmacist. Managed and prepared payroll weekly overtime reports for the VP of Pharmacy for 140 employees. Maintained and audited staff payroll time and attendance while overseeing team expenses. Prepared requisitions for purchase orders as necessary for the pharmacy department utilizing eProcurement which resulted in cost savings. Directed the development, coordination, facilitation, management and planning of the annual acquisition of goods and services for pharmacy week programs, through contracts and procurement.  Managed the process and coordination of all pharmacy annual evaluations. Supported the team in performance initiatives. Developed reports supporting the Human Resources process for the onboarding of pharmacy employees. Show less

Newark New Jersey

Achievement: Fulfilled executive assistant duties for seven (7) top executives at University Hospital. Managed complex calendars, facilitated communication, and logistics. Improved communication between executives/customers. Provided on-going executive support to the Chief Nursing Officer (CNO) and the Executive Director of Patient Care Services and Critical Care Services. Coordinated logistical services for several departmental offices and monthly meetings. Prepared requisitions… Show more Achievement: Fulfilled executive assistant duties for seven (7) top executives at University Hospital. Managed complex calendars, facilitated communication, and logistics. Improved communication between executives/customers. Provided on-going executive support to the Chief Nursing Officer (CNO) and the Executive Director of Patient Care Services and Critical Care Services. Coordinated logistical services for several departmental offices and monthly meetings. Prepared requisitions for purchase orders and adjusted various budgets, approximately $700,000, as necessary for several units. Coordinated interview panels for patient care services.  Served as the Site Coordinator for the Joint Commission (JC) Leadership Team by facilitating monthly webinars and training video conferences. Assisted the creative arts and health care programs by coordinating events, working with vendors, and reaching out to potential performers. Handled incoming calls, answered routine inquires, tracked, and forwarded messages as appropriate while ensuring that adequate phone coverage was maintained during official business hours. Managed the development and implementation of a data tracking system for monitoring the progress of Observation Unit patients. Developed reports and spreadsheets to support Human Resources processes while interacting with varying levels of associates, management, and teams. Show less

Administered support to the Department Vice Presidents of e-Business Development Group and Assisted several Vice Presidents and Project Managers of the Development Group. Coordinated large scale on-site and off -site meetings between the New Jersey and the “parent” e-Business Development Group in New York City. Managed the Budget and calculations for charge back codes internal/external Vendors Management across Prudential Marketing Channels.Sr. Field Technology… Show more Administered support to the Department Vice Presidents of e-Business Development Group and Assisted several Vice Presidents and Project Managers of the Development Group. Coordinated large scale on-site and off -site meetings between the New Jersey and the “parent” e-Business Development Group in New York City. Managed the Budget and calculations for charge back codes internal/external Vendors Management across Prudential Marketing Channels.Sr. Field Technology Coordinator - 1998- 2000Prudential Technology Department- Roseland, NJ-Implemented the deployment of IBM Laptops to the Prudential (Field Agents Offices) across the United States with a cost saving of $1 millions dollars. Show less

Business Administration, Management And Operations

I have completed four years in Higher Education, Accelerated degree program

Associate Of Applied Science (A.Sc.), Business Administration And Management, General