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Susan M. Email & Phone Number

Executive Administrative Assistant | Executive Support with Secret-Level Clearance | HR Coordination Expertise | Proactive Management | Event Executions | Facilities Management at Currently Seeking New Role
Location: Palm Bay, Florida, United States 7 work roles 2 schools
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Role
Executive Administrative Assistant | Executive Support with Secret-Level Clearance | HR Coordination Expertise | Proactive Management | Event Executions | Facilities Management
Location
Palm Bay, Florida, United States
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Susan M. is listed as Executive Administrative Assistant | Executive Support with Secret-Level Clearance | HR Coordination Expertise | Proactive Management | Event Executions | Facilities Management at Currently Seeking New Role, a with 2290 employees, based in Palm Bay, Florida, United States. AeroLeads shows a matched LinkedIn profile for Susan M..

Susan M. previously worked as Executive Administrative Assistant at Currently Seeking New Role and Administrative Assistant II at Aeronix. Susan M. studied at University Of Pittsburgh.

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Currently Seeking New Role

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Profile bio

About Susan M.

As a detail-oriented and proactive administrative professional, I possess an unparalleled combination of creativity and strategy in every task I undertake. I ensure seamless operations, nurture innovation, and thrive on challenges that demand a blend of meticulous planning and creative problem-solving.Offering exceptional support to C-suite executives, and managing their calendars, travel logistics, and ensuring thorough preparation for all decisions with experience in administrative functions, HR coordination, and operations management.I have a successful track record of leading recruitment and onboarding initiatives, ensuring a smooth and welcoming experience for new hires. However, my skillset extends beyond that. I possess exceptional event planning skills, which involve meticulous organization and creating unforgettable experiences that surpass expectations and leave a lasting impression. A pivotal aspect of my career is guiding projects from conception to success, balancing talent, budgets, and key meetings.I value relationships and connecting with colleagues, stakeholders, and clients. Clear communication and shared goals are crucial to me. I focus on emotional intelligence and servant leadership to support and nurture my team. I believe an organization's success depends on its people.Being a gatekeeper and right-hand to senior executives is more than just a job for me. It is a responsibility that I am highly passionate about. Professionally, I take immense pleasure in aligning the leadership and teams with daily, monthly, and annual objectives and seeing these goals come to fruition. I am committed to maintaining a high level of professionalism, excellence, and a results-driven mindset, even when dealing with complex tasks.As I plan for the future, I am searching for a dynamic organization that values an innovative administrative partner. My main interest lies in developing strategies, sharing best practices, and initiating productive conversations. I hold a secret-level clearance and possess a highly motivated mindset, coupled with a wide range of skills. I am experienced in managing multiple tasks and priorities while exhibiting strong decision-making abilities. Professionalism, discretion, and attention to detail are the guiding principles of my work.I strive to be a visionary partner, anticipating future needs and tirelessly working toward organizational goals, rather than just an efficient administrator.

Current workplace

Susan M.'s current company

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Currently Seeking New Role
Currently Seeking New Role
Executive Administrative Assistant | Executive Support with Secret-Level Clearance | HR Coordination Expertise | Proactive Management | Event Executions | Facilities Management
new york, united states
Employees
2290
AeroLeads page
7 roles

Susan M. work experience

A career timeline built from the work history available for this profile.

Executive Administrative Assistant

Current

United States

Administrative Professional with Secret-Level Clearance eager to leverage extensive HR and administrative expertise to drive organizational success and support executive leadership in today's fast-paced environment.• Executive Support: Proactively supported senior executives, managing complex schedules and coordinating seamless travel arrangements.• HR Coordination: Streamlined recruitment and onboarding processes, enhancing efficiency and improving the candidate’s experience.• Event Management: Planned and executed high-impact events that met objectives and significantly contributed to a positive organizational culture, fostering exceptional attendee experiences.• Relationship Building: Cultivated and maintained strong professional relationships, driving collaboration and contributing to a cohesive team environment.• Operational Excellence: Implemented strategic improvements in HR operations, increasing overall productivity.• Security Clearance: Leveraged secret-level clearance to manage sensitive information with confidentiality and integrity.• Project Management: Led cross-functional projects, ensuring timely completion and alignment with organizational goals.

Aug 2023 - Present

Administrative Assistant Ii

Melbourne, Florida Area

• Enhanced Productivity: Developed a dynamic scheduling system for key executives (CEO, CFO, Business Development Director, CTO, and Engineering Directors), increasing overall productivity and efficiency.• Security Compliance: Maintained a secret security clearance by safeguarding sensitive Department of Defense data, ensuring strict compliance with federal protocols.• Visitor Management: Designed and implemented a DOD-compliant visitor sign-in system, significantly enhancing privacy and security measures.• Event Management: Planned and executed company-wide events, employee recognition programs, trade shows, managing vendors, budgets, and logistics, ensuring alignment with audience engagement goals, and conducting post-event analysis.• Document Security: Ensured precision and accuracy as a notary and advocate for corporate document security, upholding high standards of confidentiality.• Travel & Expense Optimization: Streamlined executive travel and expense management, adeptly handling last-minute changes and expediting expense report reconciliation for prompt reimbursement.• ERP/SAP Customization: Collaborated in a team to customize ERP/SAP modules, meeting specific business needs and enhancing departmental efficiency.

Jun 2017 - Aug 2023

Executive Assistant / Hr Coordinator

Palm Bay, Florida, United States

• Strategic Implementation: Directed strategic agenda, crafted meeting outlines, and integrated crucial documents, ensuring the Director's awareness of pressing commitments.• Business Travel Management: Oversaw end-to-end travel logistics and enforced compliant expense practices, maintaining data confidentiality for C-level management and talent acquisition.• Event Planning and Execution: Spearheaded departmental celebrations, seminars, awards programs, and talent drives, proactively enhancing Talent Acquisition initiatives under the Director's guidance.• Recruitment Facilitation: Facilitated the recruiting and integration of top-tier C-suite candidates, delivering exceptional interview experiences for premier talents.• HR Coordination: Supported HR functions, including recruitment, onboarding, training, and maintaining employee records.• Lean Six Sigma Certification: Achieved certification to enhance process efficiency and quality management.• Office Supply Management: Managed purchasing and maintenance of office supplies, documentation, and departmental forms.

Mar 2016 - Mar 2017

Executive Administrative Assistant / Veteran'S Coordinators / Business Development Assistant

Palm Bay, Florida, United States

• Managed Annual Budgeting: Drove the annual budgeting process, analyzed the Deputy City Manager's monthly expenditures, rectified discrepancies, and fortified precise data organization and reporting.• Prepared Official Communications: Prepared official communications and reports for the City Council, safeguarded departmental records for compliance and captured pivotal meeting minutes for widespread distribution.• Supported HR Functions: Coordinated HR functions, including recruitment, onboarding, and maintaining employee records, ensuring smooth HR operations.• Engaged Veterans' Specialist Projects: Assisted the Veteran's Engagement Specialist with applications, paperwork, customer engagements, conferences, and managing projects and strategic initiatives.

Oct 2015 - Mar 2016

Administrative Secretary

Palm Bay, Florida, United States

• Scheduling, Budgeting, Compliance: Oversaw department scheduling and budgeting and ensured compliance with contract and payment processes for Economic Development & BCRA.• Organizational Efficiency, Project Support: Attended departmental meetings, improved organizational workflow efficiency, and supported the Growth Management Director on special projects.• Communication, Recruitment, HR Integration, and Project Management: Enhanced department communication, managed recruitment and HR integrations, and monitored city-wide project timelines, always upholding the highest professional standards.• Applicant Tracking, Inventory Management, Contract Handling: Utilized tools like Neo.Gov and Laserfische for efficient applicant tracking, inventory management, and contract handling in the Facilities Division.

Jul 2015 - Oct 2015

Customer Service Clerk / Utilities

Palm Bay, Florida, United States

• Technical Support, Clerical Support, Customer Service: Provided comprehensive technical and clerical support to customers, addressing inquiries and complaints about City-wide policies and projects through various communication mediums.• Front Desk Operations, Multi-line Phone System, Data Entry: Managed front desk operations adeptly, overseeing a multi-line phone system and precisely entering customer data into a computerized database.• Customer Service Database, Service Request Tracking, Payment Processing: Maintained the customer service database, ensuring accurate tracking of service requests and processing payments.• Record-keeping, Digitization, Documentation, Stakeholder Communication: Enhanced record-keeping efficiency by digitizing and filing documents, updating outdated materials, and liaising on daily documentation needs; additionally, relayed critical details about City developments to stakeholders.

Apr 2015 - Jul 2015

Executive Assistant / Hr Assistant

Pittsburgh, Pennsylvania

• Executive-Level Support: Delivered comprehensive assistance to C-level management, enhancing efficiency through meticulous calendar management, executive travel coordination, and streamlining job application processes.• HR Coordination: Spearheaded recruitment processes, synchronized interview schedules, and conducted thorough background investigations, ensuring a seamless hiring experience.• Program Management: Managed and executed the yearly award program for employees, overseeing budgeting and planning for events with over 500 attendees.• Document Management: Composed and optimized critical documents, reconciled budgets, and supervised accounts payable, improving file and database infrastructures.• Performance Review Strategies: Drove performance review strategies, safeguarded HR database accuracy, and facilitated executive travel and crucial appointments.• Employee Support: Bolstered university employee support, curated memorable office events, and mentored and elevated entry-level personnel, fostering a positive workplace culture.• Communication Management: Managed phone communications synchronized crucial appointments and ensured the accuracy of HR databases.

Jan 2005 - May 2014
Team & coworkers

Colleagues at Currently Seeking New Role

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2 education records

Susan M. education

Education record

Activities and Societies: BA Coursework: Social Sciences Major, Psychology Minor, Legal Studies Minor, Non-Profit Management Minor

Education record

Activities and Societies: Certificate – Insurance Underwriting

FAQ

Frequently asked questions about Susan M.

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What company does Susan M. work for?

Susan M. works for Currently Seeking New Role.

What is Susan M.'s role at Currently Seeking New Role?

Susan M. is listed as Executive Administrative Assistant | Executive Support with Secret-Level Clearance | HR Coordination Expertise | Proactive Management | Event Executions | Facilities Management at Currently Seeking New Role.

Where is Susan M. based?

Susan M. is based in Palm Bay, Florida, United States while working with Currently Seeking New Role.

What companies has Susan M. worked for?

Susan M. has worked for Currently Seeking New Role, Aeronix, Harris Corporation, City Of Palm Bay, and University Of Pittsburgh.

Who are Susan M.'s colleagues at Currently Seeking New Role?

Susan M.'s colleagues at Currently Seeking New Role include Clarke Mcdaniel, Sara Zreik, Dana Wright-Penrod, Randal Mcalpin, and Cybele Susavilla.

How can I contact Susan M.?

You can use AeroLeads to view verified contact signals for Susan M. at Currently Seeking New Role, including work email, phone, and LinkedIn data when available.

What schools did Susan M. attend?

Susan M. studied at University Of Pittsburgh.

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