Thuy Le Email & Phone Number

Marina Del Rey, California, United States

- Provides accounting and financial analysis support to principal investigators and senior management to help ensure sponsored projects stay on target and comply with the applicable contract requirements- Monitors the financial activity of 29 sponsored and non-sponsored accounts for the Computational Systems & Technology Division and provides the principal investigators with monthly financial updates- Analyzes actual versus planned budgets to ensure accurate project expenditures within sponsor and University guidelines to prevent significant account overruns or underspending- Manages and reviews biweekly and monthly payroll allocations for exempt and non-exempt employees, resource employees, and student workers on sponsored projects- Prepares and submits complex monthly and quarterly sponsor financial reports for ARPA-E, DARPA, NRO, ONR awards as required- Serves as a main liasion and resource for ISI staff, including HR/payroll, preaward, postaward teams, as well as other university departments and staff (i.e. Sponsored Projects Accounting)

Los Angeles, California, United States

- Assisted Principal Investigators (PIs) with development of 39 budgets and the submission of corresponding research proposals in Kuali Coeus (KC) and Total Access for Research Administration (TARA)- Worked with Department of Contracts and Grants and Sponsored Project Accounting to set up new awards and subcontracts, establish accounts, submit specific requests to sponsoring agencies, and to close out awards - Actively managed 23 sponsored and cost-sharing accounts, providing monthly reconciliation and award updates to PIs- Processed budget changes, budget roll-overs, and expense transfer requests as needed- Provided budget guidelines and decisional-support to procurement staff in processing check requests, purchase orders, requisitions, and reimbursements for the Research Division- Monitored subrecipients, consultantships, and other professional service agreements - Managed and reviewed payroll and quarterly effort certification in KFS for exempt and non-exempt employees, resource employees, and student workers on sponsored projects- Prepared and submitted monthly and annual sponsor reports for HRSA, NIH, DOJ awards- Prepared quarterly department summary analysis reports of grant awards, budgets, and metrics

Alhambra, Ca

Reception- Greeted and directed guests of the Family Medicine administrative offices (located in Alhambra, CA).- Answered department phone and provides customer assistance.- Sorted and sent mail, letters, and packages.- Assisted with issues related to space and facilities.- Maintained office (keys, office supplies, kitchen supplies, equipment inventories, files).- Worked with Keck and USC IT, and vendors, to maintain internet and phone services.Administrative Assistance- Managed Department Chair’s calendar and works proactively with other administrative assistants through the system to schedule meetings and facilitate communication.- Took minutes, prepared meeting agenda, and travel itineraries and assisted Chair with other documentation as needed. - Developed onboarding and training materials for new administrative team members.- Scheduled meetings and proactively managed requests for Residency Program Director and Street Medicine Program Director.- Assisted Vice Chair of Academic Affairs with Annual Faculty Merit Evaluations. - Organized department-wide functions and special events, including coordinating with vendors, for up to 160 attendees. - Arranged and coordinated travel and reimbursements for faculty, students, and guests of the department.- Maintained confidentiality and managed records in accordance with University policy.LAC+USC Liaison- Initiated and assisted physicians and physician assistants with credentialing and reappointment applications at LAC+USC through CACTUS. - Organized and reviewed applications for completeness and accuracy.- Obtained outstanding documents from the physicians and submits them to the Medical Staff Office to ensure timely appointment and re-appointment.

Alhambra, Ca

Administrative Assistance- Schedules meetings and proactively manages requests for Vice Chair of Academic Affairs (takes minutes as needed). - Coordinates with other administrative assistants through the system to schedule meetings and facilitate communication.- Arranges and coordinates travel and reimbursements. - Manages speaker contracts and consultant agreements. - Provides back-up to Department Chair’s Assistant for events and Receptionist. Humanities, Ethics/Economics, Arts and the Law (HEAL) Program Assistance- Organizes 30 annual events for up to 155 attendees, including concerts, art show exhibits and receptions, Narrative Medicine Workshops, and life drawing classes.- Monitors and analyzes program budget.- Facilitate payments (for event and speakers) with Budget Office. - Distributes and collects evaluation data. - Prepare HEAL Program annual report and other reports as needed.- Markets website, mobile app, and list serve tools to HSC and broader community.- Coordinates regular meetings with Odesso app developers and generates ideas for content and functionality.- Provides calendar support for Program Director.- Serves as a liaison between medical student groups. LAC+USC Liaison- Initiates and assists physicians and physician assistants with credentialing and reappointment applications at LAC+USC through CACTUS. - Organizes and reviews applications for completeness and accuracy.- Obtains outstanding documents from the physicians and submits them to the Medical Staff Office to ensure timely appointment and re-appointment.- Maintains confidentiality and manages records in accordance with University policy.Finance- Processes financial transactions for College Health Division, Residency Program, Student Run Clinic, Human Rights Clinic, Los Feliz, and other unassigned accounts for the department (purchases, reimbursements, travel arrangements, POs, deposits).- Maintains knowledge of ERP systems, including Workday and Kuali.

Greater Los Angeles Area

- Handled and maintained physical and digital catalog of over 15,000 items- Processed new donations and uncatalogued resources into existing databases- Researched and wrote articles for monthly newsletter - Assisted with website redesign and creative content- Coordinated public and private reception events for up to 70 attendees in the fall and spring, including the Paderewski Lecture-Recital and 30th anniversary celebration- Assisted patrons in locating the required materials within library collection- Answered phone calls in a professional manner, providing answers when possible, transferring calls, or taking messages when needed

Greater Los Angeles Area

- Assisted management in strategic product placement to maintain store aesthetic and increase annual sales from $9.5 million to $11 million- Performed store opening and closing duties, including replenishing merchandise shelves and reorganizing displays in a neat and attractive manner- Communicated all merchandise needs or issues to management- Updated and organized displays and inventory stock of over 2,000 items- Maintained knowledge of current sales and promotions, policies, and security practices- Provided quality customer service to establish and maintain the university’s brand with over 100 daily visitors- Addressed incoming customer inquiries and offers productive solutions that increases customer satisfaction

El Monte, Ca

- Provided educational assistance to students (ages 6-15) in individual and small group settings- Developed and implemented supplemental and accelerated subject lessons- Maintained confidentiality of sensitive materials and records- Established professional and interactive relationship with parents/families- Maintained safe and clean environment

San Gabriel, Ca

- Provided front-desk reception and assisted 50 daily visitors with library resources - Maintained confidential records of over 1,200 students and faculty - Managed circulation of library catalog and resources- Facilitated library environment, policies, and displays

Master Of Science - Ms, Project Management

Bachelor Of Arts - Ba, Economics

Activities and Societies: USC Vietnamese Student Association, Trojan Dance Marathon Planning Committee and Executive Board, USC Colleges.

Associate’S Degree, Social And Behavioral Sciences

High School

Activities and Societies: Regional Occupational Program Sound and Music Technology, Gabrielino Singers, Drama Club, Ashawut Yearbook.