Summary DescriptionDirects membership and annual gifts programs, coordinates and manages donor events, orders printed material for development purposes, and oversees database management. ResponsibilitiesMembership:Membership benefitsPromotion of membership:Create and implement in-house marketing campaigns for membership Promote the holiday store & gift membershipsAdvocate for members within our organization & for the integrity of the membership programMember/Donor Cultivation:E-mail members on a regular basis Effectively assist members with misc. needsAnalyze membership success:Monitor revenue and expense budget for membershipProvide monthly updates on retention, revenue, number of members and other relevant data.Accounting:Provide weekly reports on all membership sales and donations to the accounting department.Assist with audit preparations Create and maintain a proper filling system for all membership/donationsProcessing of stock donations Annual Solicitation Letters :Send 4-5 solicitation letters each yearWrite the letter, design the reply card, design what goes into the letter, and design the tag line. Create codes and tracking numbers for database trackingDetermine one donor event each year to cultivate future gifts.Analyze annual solicitation successMonitor revenue and expense budget for annual gifts Data Entry/ManagementMovie Ticket DonationsOversee comp ticket distribution/Donations ManagerSeat Sponsorship

Membership:Maintain Membership programPlan and execute member eventsCreate financial reportsData Entry back upContact donor with questions on membership or PledgesMaintain stock of all membership cards, paper, and envelopesBoard Relations:Attend meetingsRecord meeting minutesSend e-mail updates, communications and other materials as directed by Executive DirectorPledge Maintenance: Oversee running of monthly invoices and credit card chargesMaintain pledges in database Deal with donor issues Deal with payment delinquencyMajor Gifts: Gather and organize personal data on prospectsMaintain Towsley Society listingsAdvanced knowledge of donorperfect systemAdvanced data pullsTrack in-kind giftsAdvanced knowledge of Wealth EngineSponsorship:Oversee running of monthly invoices Maintain pledges in database Deal with donor issues Deal with payment delinquency along with Marketing DirectorAccounting: Enter Receivable/ReceiptsEnter PayablesMake journal entriesRecord Night Box Office ReportsMaintain sponsorship voucher spreadsheetPrint out bill payment checksPrint checks as requested by the Executive DirectorStaff PayrollTransfer checks for Staff and Tech payOffice Maintenance:Order office suppliesTroubleshoot issues with equipmentDaily computer system backup Maintain credit card machinesOrder copy paper when lowKeep office clean

Board Relations:Attend meetingsRecord meeting minutesSend e-mail updates, communications and other materials as directed by Executive DirectorPledge Maintenance: Oversee running of monthly invoices and credit card chargesMaintain pledges in database Deal with donor issues Deal with payment delinquencyMajor Gifts: Gather and organize personal data on prospectsMaintain Towsley Society listingsAdvanced knowledge of donorperfect systemAdvanced data pullsTrack in-kind giftsAdvanced knowledge of Wealth EngineSponsorship:Oversee running of monthly invoices Maintain pledges in database Deal with donor issues Deal with payment delinquency along with Marketing DirectorMembership:Data Entry back upContact donor with questions on membership or PledgesMaintain stock of all membership cards, paper, and envelopesAccounting: Enter Receivable/ReceiptsEnter PayablesMake journal entriesRecord Night Box Office ReportsMaintain sponsorship voucher spreadsheetPrint out bill payment checksPrint checks as requested by the Executive DirectorStaff PayrollTransfer checks for Staff and Tech payOffice Maintenance:Order office suppliesTroubleshoot issues with equipmentDaily computer system backup Maintain credit card machinesOrder copy paper when lowKeep office clean

Development: Participate in strategic planning processMaintain Development calendarAssist Directors with donor relations as neededBoard Relations:Attend meetingsRecord meeting minutesSend e-mail updates, communications and other materials as directed by Executive DirectorSpecial Events:High involvement in management and preparation of annual Towsley Society fundraiser Prepare/coordinate member eventsManage AttendWork with caterers and tech staffPrepare Towsley donor recognition plaquePledge Maintenance: Oversee running of monthly invoices and credit card chargesMaintain pledges in database Deal with donor issues Deal with payment delinquencyMajor Gifts: Gather and organize personal data on prospectsMaintain Towsley Society listingsAdvanced knowledge of donorperfect systemAdvanced data pullsTrack in-kind giftsAdvanced knowledge of Wealth EngineSponsorship:Oversee running of monthly invoices Maintain pledges in database Deal with donor issues Deal with payment delinquency along with Marketing DirectorMembership:Data Entry back upContact donor with questions on membership or PledgesMaintain stock of all membership cards, paper, and envelopesSeat Sales:Process Seat Sale paymentsMake sure appropriate paperwork is sent outOrder seat plaques and get arm rest routeredOversee the installation by the Facilities ManagerManagement of Sale files in DonorPerfect

Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Provides information by answering questions and requests. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Completed operational requirements by scheduling and assigning administrative projects; expediting work results. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Contributes to team effort by accomplishing related results as needed.